1. TITLE
The name of the club shall be “The Guernsey Old Car Club”, hereafter referred to as “the club”.
2. OBJECTS
a)
To encourage and maintain interest in Veteran, Vintage or any vehicle which, in the opinion of the Committee, is worthy of preservation.
b)
To provide Members with information, advice and assistance on matters connected with period motoring and motors.
c)
To watch the local administration of the laws and regulations affecting motoring and motor vehicles, and to report any proposed local action to the RAC MSA Ltd.
d)
To promote motor competitions in accordance with the rules of the RAC MSA Ltd.
e)
To arrange tours, lectures, discussions and social and other meetings.
e)
To afford Members such benefits and privileges as it may be possible to arrange.
3. CONSTITUTION
Ladies and gentlemen of not less than 17 years of age shall be eligible for membership. The membership shall consist of (a) Honorary Members, (b) Ordinary Members and (c) Family Members.
4. MANAGEMENT
The authority and responsibility for the transaction of the business of the club for its management shall be vested in a Committee who, in addition to the powers and authorities by these rules expressly conferred on them, my exercise all powers and do all acts in furtherance of the objects for which the club is established, other than those hereby expressly directed or required to be exercised or done by the club in General Meeting.
5. ELECTION OF OFFICERS
The President of the club and the Treasurer, Secretary and Committee shall be elected at the Annual General Meeting and, subject to termination of office by resignation, serve until the Annual General Meeting following their appointment, save for the President who shall serve a term of three years and be subject to re-election at the AGM yearly thereafter. The Committee shall have power to co-opt other members as they deem necessary. The retiring officers and other members of the Committee shall be eligible for re-election.
6. COMMITTEE

The Committee shall consist of not less than 3 members, exclusive of the President, Treasurer and Secretary, who shall be ex-officio members of the Committee.

The President shall also be Chairman and the Committee shall elect a Vice President/Chairman. One half of the members of the committee shall form a quorum.

The Committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter, which is specifically referred to such a Sub-Committee.

7. COMMITTEE MEETINGS
The Secretary, either of his own accord or by the direction of the Chairman, shall unless otherwise agreed by all the Committee give at least seven days notice of a meeting.
8. ABSENCE FROM COMMITTEE
Any member of the Committee shall, without sufficient reason, absent himself from three consecutive Committee Meetings may be called upon to resign his position on the Committee.
9. DUTIES OF THE SECRETARY
It shall be the duty of the Secretary to attend in person or by deputy all meetings of the club and all meetings of the Committee and to take minutes of the proceedings. Such minutes shall be entered in a book and presented for confirmation at the following meeting.
10. BANKING
All monies of the club shall be banked by the Treasurer in the name of the club, and no disbursements shall be made therefrom except in accordance with the form or forms authorised by the Committee.
11. ELECTION OF MEMBERS
The Secretary to advise the Committee of any applications for membership and if no objections are raised, membership will be confirmed. The name and address and description of each candidate shall be stated on each application submitted to the Committee. All applications must be made by an individual in his own correct name and be signed by the said applicant personally.
12. MEMBERSHIP OF ANY OTHER CLUB
If a candidate is a member of any other club or organisation, he shall not be entitled to affiliate membership either free or at a reduced rate.
13. VOTING AT COMMITTEE MEETINGS
Each Member present at a meeting of the Committee shall be entitled to exercise one vote. The Committee shall vote by ballot if any Member present so demands. A vote of one third against any applicants for membership shall exclude from membership.
14. SUBSCRIPTION
Membership – £20 per annum
Windscreen badges – 75p each
Metal Car Badges £17.50 each
(All above subject to increase, from time to time).
15. PAYMENT OF SUBSCRIPTIONS
Subscriptions are due for payment on the day of the Annual General Meeting.
16. NON-PAYMENT
Any member of the club who has not paid his subscription within two clear months of the date on which it became due shall be notified of the fact, in writing, by the Secretary or the Treasurer, and one month thereafter, any member who has still failed to pay his subscription may be taken off the register of members forthwith. No member whose subscription is in arrear shall be eligible to take part in any competitions organised by the club and the rules of the RAC MSA.
17. RESIGNATION
Any member wishing to resign should give notice in writing to the Secretary. Having resigned, an ex-member shall cease to have any claim upon the property of the club or to enjoy any privileges of membership, but he or she shall remain liable for the payment of any debts due to the club.
18. USE OF CLUB NAME
The name of the club shall not be given by a member as his address for trade, advertising or business purposes or in connection with any legal proceedings.
19. HONORARY MEMBERS
The Committee may elect as Honorary Members all Members of the Royal Families and any persons distinguished for their achievements or who have promoted the cause of old vehicles in general or the club in particular.
20. EXPULSION OF MEMBERS
It shall be the duty of the Committee if at any time they feel that the interests of the club so require, to invite any member by letter to withdraw from the club within a time specified in such letter, and in default of such withdrawal to submit the question of his expulsion to a meeting of the Committee to be held within six weeks of the date of such letter. Members of the Committee shall be given at least 7 days notice that a question of withdrawal or expulsion is to be discussed at a Committee Meeting. The member whose expulsion is under consideration shall be given at least 7 days notice of such a meeting and shall be allowed to offer an explanation of his conduct verbally or in writing and if two thirds of the members present shall then vote for his expulsion, he shall thereupon cease to be a member of the club.
21. THE ANNUAL GENERAL MEETING
The Annual General Meeting of the club shall be held in the month of November in each year upon a date and at a time to be fixed by the Committee. The Annual General Meeting shall:
a)
Receive from the Committee a full statement of accounts duly reviewed by two members, at least one of whom should be non-Committee.
b)
Receive from the Committee a report of the activities of the club during the year.
c)
Elect the President, the Secretary and the Treasurer.
d)
Elect the Committee.
e)
Decide on any resolutions, which may be duly submitted to the meeting as hereinafter provided.
22. SPECIAL GENERAL MEETING
A Special General Meeting may be convened by direction of the Committee, or on a requisition to the Secretary, stating the business for which the Special General Meeting is required and signed by not less than 4 members. If the meeting so requisitioned is not convened within 21 days, the said 4 members may convene such a meeting. 10 members shall form a quorum.
23. AGENDA

When members wish a matter to be discussed at a General Meeting, the text of such matters, signed by a least two members, shall be sent to the Secretary at least 14 days before the date of such meeting so that it may be included in the Agenda.

A copy of the Agenda shall be sent to each member at lest five days prior to the meeting, but the fact that any member has not received a copy of the agenda shall not invalidate the proceedings. No business that is not included in the Agenda shall be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda, then any other member shall be entitled to do so.

24. VOTING
Every person with a right to be present may exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 28, a majority of votes decides a resolution. At any General Meeting any four members may demand a Poll, and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and a postal vote shall be taken of all members of the club. The decision of the members, as shown by such postal vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting.
25. RIGHT TO BE PRESENT
No one can take part in General Meetings unless he has been duly elected as a member of the club and has paid his subscription accordingly.
26. OBSERVANCE AND INTERPRETATION OF RULES
Every member binds himself to abide by the rules of the club and also by any modification, thereof made in conformity with such rules, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of thee rules.
27. ALTERATION OF RULES
Any alteration may be made in these rules by a General Meeting, provided (a) that details of the proposed alteration is included in the notice of the General Meeting and (b) that the resolution proposing such alteration is carried by two thirds of those present.
28. EVENTS

All motor competitions organised by the club shall, when applicable, be held under the rules and requirements of the RAC MSA Ltd.

Any member convicted of an offence arising out of his being in charge of a motor vehicle in any club event or on club business shall thereupon be liable to expulsion from the club under Rule 21.

29. COPIES OF RULES
Every member shall be furnished with a copy of the club rules and regulations on election.
30. DISSOLUTION

The club may be dissolved by a Special General Meeting convened by direction of the Committee, or on the requisition of the majority of the members.

If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the club and if there be any surplus assets on realisation, these shall be distributed to charities at the sole discretion of the Committee.